Due to high interest each year, registration for HFR5 is done through the Opportunity Drawing process to give everyone an equal chance of attending. To be considered for a spot, read through the instructions below.
Opportunity Drawing Submission Period: July 8, 2019 10 a.m. EST/7 a.m. PST through July 14, 2019, 8 p.m. EST / 5 p.m. PST
UPDATE: The Opportunity Drawing Submission Period is closed.
We have room for 325 Hearties this time around! The number of Hearties we can accommodate is based on many factors, including venue availability, lodging options, and costs, as well as making the experience as pleasant as possible for all Hearties in attendance. There is a two ticket maximum, and please note that any registrant under the age of eighteen must be accompanied by a registered adult.
STEP ONE: Complete the Opportunity Drawing form found in the navigation tab titled “Opportunity Drawing.” (UPDATE: The Submission period is now CLOSED.). There is a two ticket maximum, so if you want to attend with a friend or family member, you will enter them on the same opportunity drawing form as you (Person One and Person Two). You will need to coordinate with them and the two of you will only need to complete ONE form. If you just need one ticket, complete Person One information only.
Review your information for accuracy PRIOR to clicking “submit” as this will be the ONLY way we contact you!
Duplicate entries are not permitted. Any duplicate entries found will be removed.
STEP TWO: After the opportunity drawing entry window closes on July 14, 2019 forms are then randomly drawn and individuals notified via email from EventBrite. If there were two of you listed on your Opportunity Drawing form and your form is drawn, you will BOTH receive an email to register. Full payment is required at Step Two of registration and be sure you have read through our refund policy listed below prior to submitting payment.
The drawing takes some time, so please be patient. We will post on social media when the first batch of emails are sent.
Check your email regularly!!!! We cannot stress this enough. Once the email is sent, you will have 48 hours to complete your registration through EventBrite with payment as instructed in the email. If you have not completed your registration with the link provided within 48 hours the link will expire, and we will move on to the next Heartie in line.
PLEASE NOTE: Not everyone who enters claims their spot! People change their mind or other factors keep them from being able to claim their spot. For this reason, we will continue to draw again after each round until all 325 spots are filled.
What happens after HFR5 is sold out?
We will post a “SOLD OUT” notice on all social media and here on the website once all 325 spots have been filled.
Once we have reached maximum capacity, the remaining individuals who entered the drawing are immediately part of the WAITING LIST. Should a spot become available, the next Heartie will be notified.
This means do NOT stop checking your email after the event is sold out! If a spot opens up, individuals will be notified via email and have 48 hours to respond, therefore it is imperative that you check your email regularly. If no response is received, the spot is forfeited and we move on to the next Heartie. No exceptions.
REGISTRATION COST & REFUND POLICY
Registration Fee: $325 USD per person
Your registration fee includes:
Admission to the Hearties Launch Party, Meet the Stars, Movie Night, and Hope Valley Tour
Bus transportation to and from set for the Hope Valley Tour
Saturday: Breakfast & Lunch
Hearties swag bag
Refund Policy: $100 of the registration fee is non-refundable. If you need to cancel, you must do so in writing no later than September 1, 2019 to have the remaining portion of your registration fee refunded. Cancellations made September 2, 2019 or later are not eligible for a refund. Cancellations must be made in writing to firstname.lastname@example.org. Registrations are non-transferable to other individuals. If the event sells out, a wait list option is in place to allow a fair and equitable system for Hearties should a ticket become available.
Please note: HFR Administration reserves the right to decline the registration application of any Heartie if their attendance is determined to be a risk to the safety of any attendees. If such a determination is made, the registration will be refunded in full and the ticket released back to the general population.